Privacy Policy
Effective Date: January 2023
Last Updated: 30 July 2026
Your Privacy Matters
At PAP Kenya, we are committed to protecting your privacy and handling your personal information with integrity, transparency, and respect. Whether you are visiting our website, making a donation, applying for employment, volunteering, subscribing to our newsletter, participating in our programmes, or engaging with us in any other capacity, we are dedicated to safeguarding the information you entrust to us.
This Privacy Policy explains how PAP Kenya collects, uses, stores, protects, and shares your personal information when you interact with our website, services, programmes, events, and communication channels.
By accessing or using our website, you acknowledge that you have read, understood, and agreed to the practices described in this Privacy Policy.
Who We Are
PAP Kenya is a non-governmental organization committed to empowering communities through sustainable development programmes that improve livelihoods, promote environmental conservation, strengthen food security, advance community health, empower women and youth, and support resilient communities across Kenya.
PAP Kenya acts as a Data Controller and processes personal information in accordance with the Data Protection Act, 2019 (Kenya) and other applicable legal and regulatory requirements.
Information We Collect
We may collect personal information directly from you or automatically through your interaction with our website.
Personal Information
- Full name
- Postal and physical address
- Email address
- Telephone number
- Organization or employer
- Job title
- Country of residence
Donation Information
- Donation amount
- Date of donation
- Preferred donation programme
- Payment confirmation details
Please note that PAP Kenya does not store debit or credit card information. Payments are processed securely through trusted third-party payment service providers.
Volunteer and Recruitment Information
- Curriculum Vitae (CV)
- Cover letter
- Employment history
- Academic qualifications
- Professional certifications
- References
- Supporting documents submitted during recruitment
Programme Participation Information
Where applicable, we may collect information necessary for participation in our projects, trainings, workshops, research, community activities, or development programmes.
Website Usage Information
- IP address
- Browser type and version
- Device information
- Operating system
- Pages visited
- Time spent on the website
- Referral source
- General website usage statistics
This information helps us improve website functionality, user experience, and security.
How We Use Your Information
- Responding to enquiries and requests
- Processing donations
- Managing partnerships and collaborations
- Delivering programmes and community projects
- Processing employment and volunteer applications
- Sending newsletters and organizational updates where consent has been provided
- Improving website performance and user experience
- Conducting monitoring, evaluation, learning, and reporting activities
- Meeting legal, regulatory, and contractual obligations
- Protecting our organization, website, staff, beneficiaries, and users
We only process personal information where there is a lawful basis to do so.
Legal Basis for Processing
- Your consent.
- Performance of a contract or agreement.
- Compliance with legal obligations.
- Protection of vital interests.
- Legitimate organizational interests that do not override your rights and freedoms.
Sharing Your Information
PAP Kenya respects your privacy and does not sell, rent, or trade your personal information.
- Trusted technology and service providers
- Payment processing providers
- Professional advisers and auditors
- Government or regulatory authorities where legally required
- Development partners where appropriate and with suitable safeguards
- Donors or funding agencies where reporting obligations exist and personal information has been anonymized or shared with appropriate consent
All third parties receiving personal information are expected to maintain appropriate confidentiality, security, and data protection standards.
International Data Transfers
Some of our service providers may operate outside Kenya. Where personal information is transferred internationally, PAP Kenya will ensure that appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.
Data Security
PAP Kenya takes the security of your personal information seriously.
- Secure website encryption (SSL)
- Password-protected systems
- Controlled staff access
- Secure data storage
- Confidentiality obligations for staff and partners
- Regular security monitoring
- Secure third-party payment processing
Although no online platform can guarantee absolute security, we continually review and strengthen our security practices.
Data Retention
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected or to comply with legal, regulatory, financial, reporting, or contractual obligations.
Your Rights
- Request access to your personal information.
- Request correction of inaccurate or incomplete information.
- Request deletion of personal information where legally permissible.
- Withdraw your consent at any time where processing is based on consent.
- Object to certain processing activities.
- Request restriction of processing.
- Request a copy of your personal information.
- Lodge a complaint with the Office of the Data Protection Commissioner or another relevant authority.
Children's Privacy
PAP Kenya is committed to protecting children and vulnerable individuals. Where our programmes involve children, personal information is collected only where necessary and with appropriate consent.
Third-Party Websites
Our website may contain links to external websites operated by third parties. PAP Kenya is not responsible for their privacy practices.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any amendments will be published on this page with the updated revision date.
Contact Us
PAP Kenya
9th Floor, Suite 904
Maendeleo House
Nairobi, Kenya
Telephone: +254 704 035 031
Email: info@papkenya.org
Our Commitment
At PAP Kenya, protecting your privacy is fundamental to maintaining trust. We are committed to responsible data stewardship and ethical organizational practice while ensuring your information is handled with integrity, accountability, and respect.
